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Payments & statuses

Invoices in Barkway keep track of every payment and refund automatically. Statuses update based on the payments ledger, so you always see what’s outstanding.

What do the invoice statuses mean?​

  • Unpaid
    No payments or credits have been applied and the balance is still due.

  • Partial
    Some money has been applied (payment or client balance), but there’s still a balance due.

  • Paid
    The balance is fully covered (including zero-total invoices).

note

Barkway treats overpayments by moving the extra into client balance.

How payments affect status​

  • Recording a payment or applying client balance recalculates the invoice status instantly.
  • Refunds reduce the paid amount and can move a paid invoice back to partial/unpaid.

Recording payments (quick recap)​

  1. Click Record Payment on the booking.
  2. Enter the amount and method.
  3. Save - Barkway handles the status for you.

Pro tips​

  • Deposits are just payments marked as Deposit - they still count toward the total.
  • If you need to change a paid booking, refund or adjust the payment first.

🐾 With Barkway’s automatic status updates, you’ll always know what’s been paid (and what hasn’t).